Is an inventory a legal requirement?

There is no single statute that requires an inventory, but without one it is harder to evidence deposit deductions or condition disputes at the end of the tenancy.

Should the tenant sign the inventory?

Best practice is a joint check-in where the tenant agrees the record or notes disagreements. Signed or emailed acceptance strengthens your evidence.

Move-in

Inventory and check-in for landlords in England

Why a move-in inventory protects deposit deductions, what to record room by room, and how check-in fits with the tenancy agreement.

Last reviewed: 15 October 2026 · About 7 min read · England only

Why it matters

An inventory describes the condition and contents of the property at the start of a tenancy. It supports fair deposit deductions and reduces disputes when the tenant leaves.

Scheme adjudicators look for contemporaneous, detailed evidence. Photos dated at check-in help, especially for cleanliness and decorative condition.

What to include

Each room: walls, floors, ceilings, fixtures, appliances, and cleanliness.
Meter readings and serial numbers.
Keys and fobs issued.
Existing damage, marks, or wear noted explicitly.
Smoke and CO alarm locations and test dates where relevant.

GOV.UK's How to Rent guide explains tenant responsibilities to return the property in the same condition, allowing fair wear and tear.

Check-in day

Walk through with the tenant (or send the report for comment within a reasonable time).
Agree the record or attach the tenant's comments.
Share the final version and keep your copy with the move-in documents.

Check-out

Repeat the process at check-out, comparing against the ingoing inventory. Use the deposit scheme's dispute service if you cannot agree deductions.

Frequently asked questions

Is an inventory a legal requirement?: There is no single statute that requires an inventory, but without one it is harder to evidence deposit deductions or condition disputes at the end of the tenancy.
Should the tenant sign the inventory?: Best practice is a joint check-in where the tenant agrees the record or notes disagreements. Signed or emailed acceptance strengthens your evidence.

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This guide is general information for landlords in England. It is not legal advice. Laws and official forms change; check the linked GOV.UK and legislation pages for the latest position.